Bylaws are designed to help the group function in an orderly manner. A copy of Bylaws for the Local PTA/PTSA Units and California State PTA Bylaws should be provided to all officers and board members. Each member should be responsible for making a thorough study of them. A copy of the bylaws should be made available to any member of the association upon request.
If a unit cannot locate the bylaws, a committee should be appointed by the president and chaired by the parliamentarian. Standard bylaws should be obtained from the state office for a nominal fee. Standard bylaws are pre-printed and provide blank spaces to fill in according to a unit’s needs and must be used. Computer printouts or retyped bylaws will not be accepted.
Bylaws should be reviewed every year. Appoint a small committee with the parliamentarian as chairman to study them, make recommendations, and forward through channels to the California State PTA parliamentarian. Give 30 days’ written notice of proposed amendments to association members after receiving approval for amendments from the California State PTA parliamentarian. Recognize that a two-thirds (2/3rd) vote is required to amend the bylaws.
Whenever members are required or permitted to take any action at a meeting, a written notice of the meeting shall be given, not less than 10 days nor more than 90 days before the date of the meeting, to each member, who on the recorded date for the notice of the meeting, is entitled to vote at such meeting (see Unit, Council and District PTA Bylaws).
Standing rule outlines the procedures of the organization that are not included in the bylaws and must not conflict with the bylaws. Some examples of the differences are:
Bylaws state when the meetings of the association and executive board are held.
Standing Rules tell where and what time these meetings are held.
Bylaws give the primary responsibilities of officers and chairmen.
Standing Rules give the specifics.
If the Bylaws state that the first vice president is responsible for the program, the Standing Rules would list the various chairmen, who work with the vice president under the first vice presidents title, such as program, Founders Day, Honorary Service Award, hospitality, refreshments, and program booklet.
If the organization has supplies and/or equipment, the Standing Rules would state who is responsible for them and where they would be kept.
Standing Rules might also list:
Who has the responsibility for securing the outgoing president’s pin and its inscription.
If there is to be an installation of officers, who is responsible for selecting the installing officers and when the installation should take place.
In short, Bylaws are hard and fast rules that may be amended only with prior notice to the membership.
Standing rules are the details of monthly PTA work that may be changed from administration to administration or from meeting to meeting. They require a two-thirds (2/3rd) majority vote without notice and a majority vote with 30 days notice to adopt or amend.